Project Management

Summary of Project Management Knowledge Areas




A subset of project management that includes the processes required to ensure that the various elements of the project are properly coordinated. It consists of:


·         Project plan development—integrating and coordinating all project plans to create a consistent, coherent document.

·         Project plan execution—carrying out the project plan by performing the activities included therein.

·         Integrated change control—coordinating changes across the entire project.





A subset of project management that includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. It consists of:


·         Initiation—authorizing the project or phase.

·         Scope planning—developing a written scope statement as the basis for future project decisions.

·         Scope definition—subdividing the major project deliverables into smaller, more manageable components.

·         Scope verification—formalizing acceptance of the project scope.

·         Scope change control—controlling changes to project scope.





A subset of project management that includes the processes required to ensure timely completion of the project. It consists of:


·         Activity definition—identifying the specific activities that must be performed to produce the various project deliverables.

·         Activity sequencing—identifying and documenting interactivity dependencies.

·         Activity duration estimating—estimating the number of work periods that will be needed to complete individual activities.

·         Schedule development—analyzing activity sequences, activity durations, and resource requirements to create the project schedule.

·         Schedule control—controlling changes to the project schedule.





A subset of project management that includes the processes required to ensure that the project is completed within the approved budget. It consists of:


·         Resource planning—determining what resources (people, equipment, materials) and what quantities of each should be used to perform project activities.

·         Cost estimating—developing an approximation (estimate) of the costs of the resources needed to complete project activities.

·         Cost budgeting—allocating the overall cost estimate to individual work activities.

·         Cost control—controlling changes to the project budget.





A subset of project management that includes the processes required to ensure that the project will satisfy the needs for which it was undertaken. It consists of:


  • Quality planning—identifying which quality standards are relevant to the project and determining how to satisfy them.
  • Quality assurance—evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.
  • Quality control—monitoring specific project results to determine if they comply with relevant quality standards and identifying ways to eliminate causes of unsatisfactory performance.





A subset of project management that includes the processes required to make the most effective use of the people involved with the project. It consists of:


  • Organizational planning—identifying, documenting, and assigning project roles, responsibilities, and reporting relationships.
  • Staff acquisition—getting the needed human resources assigned to and working on the project.
  • Team development—developing individual and group skills to enhance project performance.





A subset of project management that includes the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.


Communication takes at least 90% of a Project Manager’s time! It consists of:


·         Communications planning—determining the information and communications needs of the stakeholders: who needs what information, when they will need it, and how it will be given to them.

·         Information distribution—making needed information available to project stakeholders in a timely manner.

·         Performance reporting—collecting and disseminating performance information. This includes status reporting, progress measurement, and forecasting.

·         Administrative closure—generating, gathering, and disseminating information to formalize phase or project completion.




Risk management is the systematic process of identifying, analyzing, and responding to project risks. It includes maximizing the probability and consequences of positive events and minimizing the probability and consequences of adverse events to project objectives. It includes:


·         Risk management planning—deciding how to approach and plan the risk management activities for a project.

·         Risk identification—determining which risks might affect the project and document their characteristics.

·         Qualitative risk analysis—performing a qualitative analysis of risks and conditions to prioritize their effects on project objectives.

·         Quantitative risk analysis—measuring the probability and consequences of risks and estimating their implications for project objectives.

·         Risk response planning—developing procedures and techniques to enhance opportunities and reduce threats from risks to the project’s objectives.

·         Risk monitoring and control—monitoring residual risks, identifying new risks, executing risk reduction plans, and evaluating their effectiveness throughout the project life cycle.




A subset of project management that includes the processes required to acquire goods and services to attain project scope from outside the performing organization. It consists of:


  • Procurement planning—determining what to procure and when.
  • Solicitation planning—documenting product requirements and identifying potential sources.
  • Solicitation—obtaining quotations, bids, offers, or proposals, as appropriate.
  • Source selection—choosing from among potential sellers.
  • Contract administration—managing the relationship with the seller.
  • Contract closeout—completion and settlement of the contract, including resolution of any open items.[i]


[i] Guide to the Project Management Body of Knowledge (PMBOK@ Guide) Third Edition @2004 Project Management Institute, Four Campus Boulevard, Newtown Square, PA 19073-3299 USA

September 18, 2008 - Posted by | PMP, Project Management |


  1. How can you help me pass my PMP !! Can you also asset with PMBOK 4th edition!! Thanks…

    From Donna: First, I am sorry it took me so long to answer. I was getting my youngest off to UT which provided a lot of challenges. He wrecked his car the day before he was supposed to leave meaning we had to drive him, come home and get the car fixed and do a lot of long distance managing with UT to get him in the right dorm with the right bank account etc.

    Back to your question: I can either spend some time with you and show you my study methods and help to test you to the point where you can pass it or I can tell you the biggest thing that helped me was to find as many mock up tests on the internet that I could and kept taking them until I was in the 90 percentile. Nothing is better than having a study partner – I had one that I met with twice a week.

    Whatever you do, plan on studying hard until you can recite the information. When I first got into the testing booth (when they give you a 15 minute video on how to use the computer), I wrote down every formula, equation, definition, knowledge areas etc I could in 15 minutes while my mind was still fresh. I used that sheet a lot during the test. I wasn’t cheating because they don’t let you bring anything in with you, but they do give you pencil and paper. Send me email at if you need some more help. God bless!

    Comment by Muyiwa Ogundijo | September 9, 2009 | Reply

  2. Muyiwa, good luck with PMP – belive me it is not easy…

    I am thinking on starting PMP Candidates User group on, to share sample questions and preparation knowlege, feel free to join – may be it will help management questions

    Comment by Samil | January 7, 2010 | Reply

  3. Iam an MBA Student in project management deciding to write projectwork on any of these knowledge areas;
    Project cost management
    Project quality management
    project risk management

    Comment by Francis Ayarna Anambe | February 17, 2010 | Reply

  4. Sorry, the link in my post above is broken due to the spaces, here is the working one:

    Comment by Samil | June 10, 2010 | Reply

  5. In your words, can you explain what an organizational process asset in project management is? Thank you.

    Comment by Jessica | November 18, 2010 | Reply

    • I will next week but I am going out of town. If you don’t hear from me give me a ping.

      Donna Ritter, PMP

      Comment by Donna Ritter | December 4, 2010 | Reply

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